Free Transcript Project : #7

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Source video
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Title : “Evernote Tips : The 11 Amazing Features That Make Using Evernote So Freaking Awesome”

URL : http://www.youtube.com/watch?v=Ce2_gWZHBIs

Organization         : “Evernote Scott” :
Web Site                 : http://www.scottbradley.name/
YouTube Channel : https://www.youtube.com/user/EvernoteScott 

Host                        : Scott Bradley
Contact                  :  contact@scottbradley.name

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Transcript
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Scott Bradley : Hello everybody. This is Scott Bradley from the web site scottbradley.name . In this video I’m going to share with you the ten features that make Evernote massively powerful as a tool to use in your daily life – either as an entrepreneur, or as a busy professional. If you haven’t already created your account I recommend that you do so. All you have to do is go to Evernote.com, and in the top right-hand corner go through the prompts to create your account with your username and what-not. I’m going to show you – this is the web-based version of the application – but as you know there is also a Mac [offline] based version of the application, and I will be showing you a couple of the features that you’re able to have in the [offline] application compared to the web application. So, I’m going to start with the web-app features and then I’m going to move right into the application features – and I do believe they have it for PC as well as Mac.

So, within Evernote, when you get your account the inside of Evernote is going to look like this. You’re  going to have a left-hand panel that is going to show “notebooks” and “tags”. You’re going to have this column here which will basically show the “notes” within each “notebook”. Then over here is basically where the “note” content is. So, if you’re new to Evernote you’re going to find out that the way that the content and the organization of the actual application is, you have your “notebooks” at the top, your “notes” within the “notebook” – you’ll be able to select – and then content within each “note” within each “notebook”. So, I know that may be a little confusing, but I want to make it clear for you by going through each of the features.

So, within Evernote – again, when you sign in, this is what it looks like. So the very first feature that I want to show you is that you can crete a series of notebooks – an unlimited amount of notebooks within Evernote – and I’m going to show you why that is valuable. So in here, to create a notebook, you’re going to come here and click this downward arrow and click “new notebook” – and we’re just going to call it “test”. Then, the best thing about creating notebooks, is that you can create “notes” within notebooks. So as you can see here in the top right-hand corner, you have a new note, and we’re just going to title it “test” and “a test” as the note content. Then you’re going to click “done”. Now as you can see here, within the “test” notebook there was a new “test” [note] that was created, and then you have the word “test” within the note content. The best thing about this is that you can go in here and actually add more text and click “done”, and you have your notes. So imagine in each notebook you can have an unlimited amount of notes that are in this notebook, in and of itself.

So, that moves me to the next feature I’m going to show – feature #2. Basically, I’m going to show you that you can [do] what’s called “stacking” notebooks. So, for instance, say you have a series of notebooks that you want to group under one specific category, you can do that in Evernote very, very easily. The way to do that – again, I’m just going to create a brand new notebook… “test 2”. So as you can see here I have “test” and “test 2” notebooks. What I want to do is, say for instance, both of these notebooks are different types of food, and I want to create a super-notebook and call that “food notes’, and this one would probably be “Japanese” and this one would be “Chinese”. I’m just using that as an example. You can use it the way you want, but I’m just showing you how to work it. So, what you do to create a stack is you click the notebook, and then you drag it on top of “test 2”, and then you let go of your mouse. Then you name your stack – we’re going to do “food types” and “save”. So as you can see here, it created a super-notebook and “sub-notebooks” under that super-notebook. And the thing is that you can make it go big, make it go small, and all that good stuff. It’s just a really, great feature that makes Evernote so awesome, because you can really organize lots of information. In all of the videos I create here on the YouTube channel you will see that this is really valuable. So, “stacks” is the second thing.

The third thing that I want to show you – and again, we’re going to go back to that one place with the note, and I’m going to “refresh” here. All right, so the next feature that I want to show you is what are called “tags”. So, depending on how your brain works – my brain works differently than yours, obviously – but the next thing I want to show you is what tags are, and why they are valuable. So, in the framework you have the “notebook”, you have the “note” within the notebook, and you have the content of the note within the notebook. What’s great is that the tags allow you to create one more type of filtering mechanism within your Evernote notebook in being effective in finding what you need, or using information in a strategic way to accomplish goals and results and all of that stuff. So, I’m going to show you how to do that within the web notebook – or the web-based application. So all you have to do is come up here and click “edit”. As you can see here there are “alt add” tags. So what you do is click on that, and what we’re going to do is “test tag”. Once you’re done with that, click “off”, press “done”, and as you can see here there’s a tag called “test tag”. Now, I’m going to refresh to show you why that’s valuable. If you notice in the left hand column – you know we have all of our notebooks up here – and in the bottom left-hand corner we have our “tags”. So say, for instance, you have hundreds of thousands of notes in here, and they’re all tagged appropriately and what-not. If you click up here on “All Notes” – which basically, again, shows you all of the notes you have – and this Evernote note is what shows up immediately when you first sign in. Actually, instead of 10 features I’m going to show you 11 features. I just now realized that I forgot one, so I’m going to explain what the “web clipper” is at the very end. Let me write that down here… okay. So, the best thing about tags is that if you select that the “All Notebook” notebook, and you press “test tag”, it will only pull up the notes that are tagged with that actual tag that you created. So, you can image – depending on how your brain works, and depending on the type of information and certain things that you’re integrating into your life – when using this application, you’ll be able to use tags effectively. Again, in all of these videos I am creating for you I will show you certain ways to leverage tags as you integrate Evernote into your life to be more effective as an entrepreneur or a busy professional.

All right. The next thing I want to show you which makes Evernote so awesome – as I am a massive proponent of Evernote – is the “search” feature. Again, this is another filtering mechanism to help you find the information you need in a quick, efficient way. So, I’m just going to show you how it works. Typically, when I do searches with in my Evernote, what I make sure I first do is click “All Notes” at the top, and as you see here there’s a search bar. So say, for instance, we want to find the note that says “test” in it, all that you have to do is go “test”, then “search”, and boom – there it is. So it pulls up notes within notebooks with the words that you’re searching for. And again, from a filtering mechanism like, “Oh, I know I wrote that down in Evernote, but I just don’t know where it is.” the search feature really helps you be effective in finding that information when you need it most. So that’s really good.

The next feature which I’m going to show you, which is feature number – let’s see… one… two… three… four… five… on our list – is the ability to share notes with people via a link. Whether you want to share it in Facebook, share in Twitter, share it in email – this is a really great feature that, depending on how you use it – or depending on how you want to use it – you do have this option. So, I’m just going to show you how to do that really quick. So, I’m going to go back to our “test one” notebook for this actual note, and I’m going to show you how to do it. It’s really, really simple. On the top right corner you’re going to see the “share” button with a downward arrow. Then there’s this menu that pops up. What you’re going to do is you’re going to click “link”, and it’s going to give you this link in this note URL. So, I’m going to do “COMMAND + C” on my Apple, or if you’re on a PC you want to do “CONTROL + C” to copy it, and then you’re going to close, and as you can see here this is now shared, and so if I open up a new window and press “CONTROL + V” – which copies it – this is an actual public-based note that I can share via email. If I want to throw it into Facebook, or I want to throw it into Twitter you do have that option – which is a really, really great feature within Evernote that allows you to use it in a myriad of ways dependent on what your needs are as a busy professional or an entrepreneur. So, I really like this feature. Now, if you wanted turn the sharing off of a specific note note, all you need to do is come up here, press “share” and then press “stop sharing” and boom, you’re done. So you can turn it on, you can turn it off – depending on what you need to do – it’s really effective. So I’m sure your brain is swirling with ideas right now, but I’m going to keep going.

So the next feature on our list [is] as you can share “notes”, you can also share “notebooks” – which is another great feature within Evernote if you’re doing projects with teams that are remote. Whether your friend is in New York and you have another friend in Vienna, and another friend in Texas and you’re in California, you can share notebooks and create an entire project and manage a lot of stuff within one notebook within Evernote, which again is a really valuable thing. So, I’m going to show you how to do that. Again, very similarly to sharing individual notes, you’re going to do the same exact thing. So just make sure that the notebook you want to share is highlighted. Then in the top right-hand corner you’re going to see the share button, and it says “share notebooks”. So you share the notebook, and then you basically select which one you want to start sharing and then it’s going to ask you, “What are the emails of the people you want to share this with?” Then it will send them the invited via email and then they can follow the process of accepting the shared notebook. Very, very cool feature if you are managing virtual teams, or your team is virtual. Whatever it is that you do it’s really effective. So, I really like that feature as well.

Now, another feature that makes Evernote so awesome is that, as you all know, we all have an email account. We all have an email client that we’re using, whether it’s Gmail or Macmail or Outlook or Hotmail, or whatever. One great, awesome thing about Evernote is that you can actually send stuff into Evernote via an email address. When you sign up for your Evernote account you’re going to sign in with two notebooks already created. You’re going to have an “All Notes”, which is standard – you can’t delete this notebook. You’re also going to have another notebook with a little star next to it. Now, I’ve renamed this notebook “Inbox”. I don’t exactly remember its title, but the fact that it has the star, that becomes what’s called your “default notebook”. [This] basically means that anything you send into Evernote is going to land within this notebook, which again is just the way Evernote works. I’m going to show you how to find that email address so you can start sending good stuff into your Evernote inbox. So, the way to do that is really simple. You come up into the top right-hand corner and you see your username. What you want to do is click that username, and you’re going to see “settings”. You want to click “settings”. And as you can see here, it says, “Email notes to :”, and it gives you this really strange, weird email address. So, basically the way that works is – I’m going to go to my email account here really quick. If I have a note that I want to send in, or I get an email from somebody that I want to send into my Evernote, all that I do is put up the message, or I press the “forward” button, and type that, and boom – that’s in my Evernote email. So anything that I get that I want to save, but I don’t necessarliy want to delete from my Evernote inbox, I can forward it on into the Evernote account, which you can imagine the organization you can create within that for stuff that you want to save but you don’t want to keep in your inbox because you want to keep your inbox clean. There are various uses for this. It’s really, really effective for organizaing and staying on top of your life to get more done in less time to be more productive and have greater peace of mind – which is reallymy reason for using Evernote in my life, along with a couple of other systems that I’ve set up for myself. I may get into those in later videos depending on how this content is received by you guys. So, again , email into Evernote is the feature that I just went over.

For the most part, the last feature that you can integrate into Evernote in the web-based version is the “web clipper”. What the web clipper is is a plug-in that you can put into your browser that allows you to save any types of pages that you come across online. So, I’m sure that – this is in Chrome – and I’m sure that once you install the web clipper – I personally don’t use it myself, if I need something I’ll take a screenshot of it and throw it into Evernote as an attachment. But, if you want to save web-based stuff, what you want to do is download the web clipper, and I’m sure the way that Chrome is set up it would probably show up in the top right-hand corner, and it will probably look like the elephant logo of the Evernote thing. So say you go to a web site, you like what you see, you press the Evernote web clipper, you title the note, you may tag the note if you want to, put a little bit more content, and then you press “send into my Evernote”. Then more likely than not it will come in to your default notebook, which then – once it is there – you cab figure out how you want to process it from that point, which is really, really great.

So with all that being said, this is the web-based version of the different features that make Evernote really popular, and what I really love to use it for. Now what I’m going to show you is when you decide to download the application either for Mac or PC, I’m going to show you a couple of more features that make Evernote powerful. So I highly recommend if you are able to [that you] download the application on your computer, because you get more functionality and more features that I’m going to go over. There are three features that make it even better, in my opinion. So, again I’ve created this blank notebook and here’s my Evernote, and I’m going to go into all of these other notebooks and how I use them in other videos, but for the sake of the example I want to show you the other valuable things that can be done in the actual application when you download it.

So there are three specific things. The very first thing is that when you edit notes you can add text, you can click off, and then you click it in and you can add text again. Now, I don’t know if that is really a feature, but you don’t always have to be pressing “edit -> done”. It just a convenience thing in and of itself.

But the first thing I want to show you for the first feature is that you can add in audio clips – which is awesome. So, if you can see here at the top of this bar – which is the editing bar – you’re able to have this little microphone. It says “record audio”. So if I wanted to record a short audio clip – like if I get an idea, or something I just want to throw in and put down – all I have to do is press this little audio thing, press the “record” button, and as you can see it’s recording my voice as I’m talking. You press “record”, and we’re just going to test it here. “Testing… testing… one…two…three”. Save it. Boom. Then there’s the audio for you to use, and as you can see here it shows that there’s an audio note within this. It’s awesome. So that’s the first feature I wanted to show you within the actual application.

The second feature is, say you go to a networking event and you get a slew of business cards. Then you come home, you pull out the ones that you want, you throw away the ones that you don’t. But you don’t want to just pull the ones that you want and throw them on the desk. You want to actually have them someplace that where you can find them easily. Another great thing is that if you look up here there’s something that kind of looks like the “Picasso” logo from Google, for their picture application – their web-based picture platform. So basically this says “Take a snapshot.” So, for instance, say you have those business cards and you have them in Evernote, and you want them to be searchable. You can click “snapshop” – and I have an Apple so I have a camera right on the top of my screen. So I can take a snapshot of that business card, and once that picture is in there then it even recognizes the text. So say, for instance, you knew that you met a “John” who was a graphic designer at an event, and you wanted to pull his information up and give him a call because you needed his services. You can go in, click “All Notebooks”, and then the search bar for me is up here. I can press the word John, and all the notes with the word “John” in it, as well as the pictures with the word “John” on it will be pulled up. So you can do that for pictures, you cac do that for information. Whatever it is that works for you, you can use it for that, which is really valuable.

Now the final feature that I want to show you is that you can actually also add attachments into Evernote, within each note. So as you can see here, there’s a little paperclip, which is “attach a file”. The best thing is that you can actually either click and “drag and drop” into these notes to drop your stuff, or you can use the Evernote “web clipper”. So if you have lots of different files for different clients you’re dealing with, or you just like to save pictures, and you want to create a notebook of pictures within your Evernote as a notebook. So, kind of, th structure you have of a “pictures” notebook, and then within each note you have a picture, and then within each note’s note you have content. You can also click “drag and drop”. For me – as a copywriter, a marketer, and an entrepreneur – I like to take pictures of ad copy and clip, drag, and drop and put it in my “swipe” file. I’m going to show you in one of later videos within this channel how I do that really effectively.

So this concludes the video of all the great, amazing features that makes Evernote completely and incredibly awesome for entrepreneurs, busy professionals, and people who love to be organized and love to be on top of the ball. In the other videos I’m going to go through some more amazing stuff. So be sure to check out my channel. This is Scott Bradley from http://www.scottbradley.name . I hope you got a lot of value out of this, and I look forward to hearing your feedback, so please do leave your comments below. All right, have agreat rest of your day and I’ll talk to you soon.

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Feel free to donate some Bitcoin to support the research and writing effort of this blog.

Donate some Bitcoin to support the research and writing effort of this blog.

Day 12 : Pacing Is The Key To Success For The Freelance Transcriptionist

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Feel Free to Choose A Sub-Section of this Post
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1. Random Thoughts on Transcription and Non-Transcription Related Issues
2. Daily Progress – Research Findings, Tasks and Skills Development

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Random Thoughts on Transcription and Non-Transcription Related Issues

Let’s face it, folks – we are drowning in a sea of information these days, and it is becoming increasingly difficult to keep up with it all and attain some sort of balance of intake, processing and utilization. Entire books have now been written arguing that “mental illnesses” such as Attention Deficit Disorder (ADD) are more the result of the inability of our brains to adjust to the barrage of incoming data than the biochemical abnormalities which have been discovered through research so far :

ADHD: Is Our Information Culture The Cause?
http://huff.to/1ykiCOV

As research in the scientific field of epigenetics discovers increasing evidence that the environment plays a very significant role in biological processes as fundamental as the effect of stress in altering DNA and transmitting those alterations to future generations, it is becoming ever more important to account for, and manage, the various environment factors which effect us in our daily lives. The amount, kind, and quality of information we consume, the “downtime” we allow for our bodies and minds to rest and digest that information, and the strategies by which we maximize our assimilation of information are becoming crucial issue for survival in the digital age. Just as building cardiovascular and muscular/strength via exercise requires a proper balance of rest and exertion, so too does the building and maintenance of our mental processes. Overloading the neural circuits with information is equivalent to running well beyond your distance/speed limits, or lifting weights which are too heavy for your muscular-skeletal system to handle.

Two of the most important and effective remedies to this problem are : organization and pacing.

Through the process of organization you are able to break down the mass of incoming information into manageable units, and then through pacing you create an ideal pace of intake/processing of that information so that you assimilate and utilize the maximum amount of it.

In the excellent book “The Overflowing Brain – Information Overload and the Limits of Working Memory” neuroscientist Trokel Klinberg examines in great detail the nature and limits of working memory. Like the RAM of a computer, the working memory is the neurochemical entity which holds information temporarily before selective bits are integrated into the long term storage memory. Just like in a computer, if the RAM memory is not large enough the computer can freeze up if the user forces too much information to be processed relative to the RAM capacity. This will take the form of a web browser crashing if you have too many tabs open simultaneously, or a digital imaging program seizing if you initiate too many processes in a short period of time. In the same way, our working memory malfunctions when we overload it. The human brain’s equivalent t the computer is a decrease (to the ultimate point of virtual inability) to process additional information, or a decrease in concentration/attention when the information processesing capacity threshold is exceeded. This is known as “information overload”, and it is a growing epidemic in the modern digital age, with research showing that the general limit of attention span in people is decreasing.

So, since this major issue of information overload is becoming a growing concern for people in general, it would only make sense that for those of us who work with information on a daily basis it is even more important to implement effective strategies to control the amount of information exposure and rate of processing that information in order to achieve adequate mental balance and minimize mental stress – which is, of course, directly connected to physical stress – as mental processes are biochemical in nature, just as all other bodily processes. A clear example of this connection between the mental physical bodies relates to nutrition. The brain – like every other organ in the body -runs on the nutrients we consume. In fact, the brain has an very high metabolic rate relative to all other organs, and so an inadequate intake of nutrients to balance mental exertion results in all sorts of dysfunction and inadequate function. Ranging from diminished attention span, cognitive deficits, anxiety, depression, and the most extreme symptoms of psychosis in severe cases of sleep deprivation (or even extreme mental overexertion) it is clear that proper control of mental exertion, along with adequate rest and nutrition is a serious health concern.

Incidentally, one of the most important forms of nutrient for the brain is dietary fat (lipids) – especially the fatty acids such as Omega-3 and Omega-6,.  After all, the brain tissue itself is essential composed of lipids and cholesterol. Studies have found that general deficiencies in the various forms of dietary fat result in decreased cognitive ability, memory problems, mood instability, and various other issues which effect mental performance and overall health. In a more extreme case, a study was done with a prison population which found that dietary fatty acid supplementation decreased the level of inmate violence significantly. Other studies have found a significant therapeutic effect of coconut oil on Alzheimer’s disease symptoms. So, the next time you are feeling mentally fatigued try taking a few tablespoons of olive oil, or have a few eggs.

In order to not go too far off on a tangent, let me bring this discussion back to the issue of the two fundamental factors of organization and pacing as the main keys to success for online telework – whether that be transcription, editing, writing, data entry, etc. Proper pacing requires that you allow your brain the proper nutrients and rest periods so that it can process the information you have taken into it and build new neural connections (including memory) in response to this input. The brain can’t do that if it is being overworked, not given enough downtime (in the form of rest, sleep, or even relaxing recreational activity) and/or if the proper nutrients – which are the materials which actually build the neural connections) are not consumed in proper amounts.

You could argue that the most logical method to create the proper strategy of organization and pacing would be to start developing the organization part first. It would be possible to do this, but I would argue that by first assessing your pacing needs, you will have a better idea of the limits and needs of your mind and body, and can thus build a more appropriate organizational structure around that. For instance, if you are a person who suffers from some degree of insomnia it will be difficult to create a more highly structured organizational plan if your sleep schedule is erratic. It will be difficult for you to stick to that strict routine. I can attest to this first hand, as I suffer from severe chronic insomnia – and trust me – it is something which MUST be accounted for in your organization plan.

So, once you have assessed your pacing needs you can begin to assess the sources and amount of information which is available for you to use to expand your knowledge of the transcription industry, job skills and tools and people/organizations to potentially connect with to further your efforts. For instance, your pacing assessment will give you an idea of how much time per day you can dedicate to taking in new information and experimenting with and practicing the new skills you have gained through your research. You should break the total time down into the two major categories of “research” and “skills implementation”. You can also add a third category such as “free experimentation”, where you will basically just browse through various resources in a more relaxed, unstructured manner (for example. you may enter a new transcription-related search term into a search engine and just follow the results wherever they lead). This adds a more fun, experimental component to the research, but is also important because it is very likely to produce some valuable new information and resources that you can then integrate into your more structured research. For instance, I often enter new terms (especially transcription-related products and software) into the YouTube search engine and discover some very informative videos which open a new avenue to research (and skills expansion) into my overall development process. One such extremely valuable software program I discovered in this way is the Evernote organization application. I will be writing an entire post about this amazing piece of software genius in a future post, but for now here is a great YouTube channel by mentor Evernote Scott . A great video to start with is the Evernote Tips : The 11 Amazing Features episode. In fact, Evernote is one of the most productive programs to use for developing your organization plan, in addition to collecting, storing, managing and processing all of the your research notes and content. The best thing is that the software is free, and the freeware version offers more than enough functionality to perform the tasks required to design and manage your organization strategy.

So we now have a general idea of the fundamental factors to help minimize information overload and maximize your research effort. It is recommended to assess your mental and physical needs in order to decide on a rough estimate of the amount of time you can dedicate to your research, skills practice and experimentation tasks. Once you have an idea of how much time and energy you can dedicate to the research you can then begin to physically (or more likely virtually) write up a more concrete plan to organize your daily efforts.

In the next section we will look at the implementation of this process in a more concrete example of my actual strategy development.

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Daily Progress – Research Findings, Tasks and Skills Development

In line with the discussion of my research and skills development strategy in the first section of this post, as I continue exploring and working in the online transcription industry, the reality is that the amount of information available (from numerous resources, in different formats and covering different topics and aspects of the multi-faceted and extensive field) can easily become overwhelming. Therefore, I think it will be helpful to describe the strategy I have developed over the past weeks to organize and pace my efforts in order to make consistent and comfortable progress reaching the level of being able to make a living in online transcription and editing telework.

The sheer overload of information that I both need and want to consume to move things forward is quite overwhelming. Therefore, in line with the key concept of pacing I have begun writing up a daily strategy plan to help organize the effort and increase the retention of new information. This is quite easy to do, and I have used a simple Evernote note file titled “transcription career development organization plan”. In my specific case I have listed the handful of most urgent and valuable resources (ex. the TranscribeMe Style Guide, a few of the best transcription blogs I have discovered so far : TranscriptionWave blog  , TranscribeMe blog , and “General Transcription Work From Home” blog ,  in addition to the two best online transcription forums – Transcription Haven and Transcription Essentials. Since it is physically and mentally impossible to consume all of the information contained in these resources, or the numerous other valuable ones which I will encounter as I proceed or simply don’t have enough time to include in the daily research program, this is where pacing is most important.

The first essential thing to do after making a list of the most important and highest priority resources you have discovered is to decide how much time you can reasonably dedicate to consuming the information from those resources each day, as well as the daily time allotment for implementing the knowledge/skills obtained. Since one of the main (and ideal) goals I have mentioned is to maintain income from the transcription work while I continue the research and train myself, it is important to integrate practice/work time in with the research and study time. Through experience I have found that good strategy for this is to alternate between research and skills implementation. For instance, you can plan for an hour of research in the morning and the follow that up with an hour of implementation (perhaps with a nice break in between to rest your mind and eat something after spending an hour reading, watching videos or listening to audio). In addition, it is especially productive to do spend your research and implementation hours on similar subject matter. For instance, during your morning research reading through a style guide you may come across a specific issues, such as “the proper use of the comma”. You may follow that up by looking up the subject “comma usage” on an online grammar web site such as : http://www.grammarbook.com/punctuation/commas.asp . You could also follow up with some addition resources on comma usage and/or closely related topics to add some depth to your understanding. Then, during your following “implementation hour” you can pay more close attention to your use of commas when transcribing a file. Another example would be reading your one daily post on the TranscriptionWave  blog, such as : Tips To Help You Transcribe Quickly , and then take one of the tips (such as : “#3 : Work With Macros”, and follow up by reading the tutorial file in your transcription software which explains how to use macros, and then actually practice using at least one macro while you transcribe a file during your next implementation hour session. You can then practice an additional macro per day in the coming days to reinforce the skill until it becomes routine.

If there is a topic or skill which is a bit complicated, or you are just having trouble grasping for some reason, take some additional time during the next research session to research more deeply into it. Then also spend some more time practicing the new skill during your next implementation session.

During both sessions you should also keep a running note file. During implementation sessions you can jot down any thoughts, ideas, problems, questions, discoveries, etc. which you can then follow up on in the next research session. During the research session you can also jot down thoughts, ideas, problems and questions, in addition to additional resources (ex. links, new blogs/sites, videos, etc.) which you can then follow up on in future sessions. In my experience, it is best NOT to immediately follow new resources you discover. The reason for this is that it tends to throw off the focus and momentum of your research effort. Ideally, you want to create a daily routine of working through small parts of a resource (ex. one blog post per day) as this consistency enables you to build progressively over time. Suddenly introducing a new resource – which is often significantly different in style and uncertain in quality – can really throw off your momentum and focus. I have found it best to record the new resource in your running note and then take some time in the next research session to give the new resource a superficial browse (ex. look over the main blog post menu pages to see what kind of subjects the blog covers, and perhaps record the url of one or two interesting posts from the blog in your running note).  For recording urls for future research, the Evernote application is excellent since the program automatically converts urls you post in your note files into active links, and then you can simply click on the link in the note to open the page. Then over the next few days you can slowly evaluate the new research and decide whether it is worth starting to include some of it’s content in your daily research workload. This, of course, depends on how much time you have available during your research session. In other words, you want to ease into (and warm up to) new content. In this way, your organization plan is dynamic and constantly being evaluated and adjusted to fit your specific needs as they arise and change.  Sometimes you will discontinue working through a resource because you have found one of better quality or which fulfills new content needs which have arisen through your various efforts and unexpected developments and opportunities.

To give you a more concrete example of my current strategy, I am now allotting one hour per day to reading one blog post from each of the 2-3 selected blogs (mentioned earlier), browsing the main blog post pages for posts to read in the future, recording the urls of those selected blog posts in my running note, reading a few tutorial pages of the various software programs I am in the process of incorporating into the workflow, and reading through one or two pages of the TranscribeMe style guide to continue familiarizing myself with the company’s specific transcription requirements as I work on a few  of the short (roughly one minute) files each day. Of course, I also keep the style guide file open and refer to it as I am in the process of working on the transcription files, so as to most strongly reinforce my skills through practical experience. In addition, my internet browser is always on call to perform the common quick transcription research tasks (ex. looking up additional information on companies, people, and/or places mentioned in files I am transcribing,  quickly following up on interesting topics mentioned in transcription files, etc.).

To enhance productivity and efficiency significantly, I am using the excellent Evernote application to create and organize my notes and strategy plans,  collect all the resources I find (ex. web sites, blogs, videos, audio, photos, etc.) – as  Evernote enables you to collect all of these types of media right into your notes so you have access to every component of your research in one place. I am also using Evernote to develop and write the posts on this blog, as it allows me to do everything I need to work on the posts offline, and then I simply copy everything into WordPress to do all of the HTML, publishing and marketing stuff.

Okay. I realize that this is an extremely long (and perhaps a bit tedious) post, but I believe that the points and concepts I have discussed here are very important for laying a solid foundation for developing a productive strategy for building your knowledge and skills related to transcription (and any other form of telework), and doing so in a way which is healthy, maximally productive and efficient in enabling you to attain gainful and consistent transcription work.

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Feel free to donate some Bitcoin to support the research and writing effort of this blog.

Donate some Bitcoin to support the research and writing effort of this blog.

Day 7 : The Revolutionary Merger of Web and Transcription Technology

web transcription

Today started out on a very positive note as the first thing I did was read another one of the very interesting posts on the Transcribe me blog :

What Is Transcription
http://transcribeme.com/blog/what-is-transcription

The TranscribeMe blog has over 100 quality posts and the subjects cover many extensive  aspects of the transcription industry as a whole, and specifically how ongoing advances in the technologies of speech recognition and transcription software – fueled by the evolution of artificial intelligence and crowd sourcing – are serving the needs of a growing number of people, organizations and industries . The blog is, in itself, a decent education in the nature and history/future of the industry. Even if you don’t pass their application process the blog provides a girth of information to advance one’s research and so is well worth the time leisurely reading through. The specific post above describes the history and importance of transcription from as far back in history as the Egyptian empires, describing how the role of ancient scribe was a prestigious position within the social hierarchy, as the scribes did important work transcribing the words of the royal court into written form for public consumption. For a history/anthropology buff like myself this is very interesting information.

I also looked through the second page (out of 11 total pages) which list all of the blog posts with short description and I recorded the urls of the interesting ones on my general notepad file. I will then go back to one post per day and read through it completely. In this way I keep a steady stream of daily blog post information coming in, while at the same time prereading to get a quick idea of what subjects have been covered in the blog over time to get a better picture of the whole operation. This is an effective way to really get a feel for the company. Since I have decided to proceed with their transcription application this research will be helpful. In all of my years of research for various projects I have settled on this general strategy as being most effective for discovering, absorbing and retaining information while maintaining the highest interest level possible (as there is always something interesting waiting to be read in the future, and you prime yourself for the information before actually fully going through the process of consuming it).

My general impression of the whole TranscribeMe site has been so positive that I decide it is definitely worth taking a few minutes away from my time reading their blog posts to go through the application. For the sake of not putting unnecessary extra stress on my already overworked typing fingers I will direct the reader to the following good blog post which gives a good description of the TranscribeMe application process :

Transcription for Beginners at TranscribeMe

The only correction I will make to the above article is that TranscribeMe has now upgraded their application process so that after you pass the initial test you then enter into a well-designed training phase which has an additional “final” exam which you must pass before being cleared to start working on projects.

Before you actually attempt the initial test they give you a free (ebook format) copy of their up-to-date (to the current month) 31-page Style Guide. The style guide in and of itself is a valuable educational tool which is informative for ANY beginner to the transcription world. I strongly advise anyone to file this document with all of your other transcription career development resources. I have a special folder on my computer for this very purpose.

I did a quick browse of the table of contents of the Style Guide and a quick run through of all 31 pages. I then planned to do a full read of the Style Guide in the coming days and also refer to it during the test if necessary (which they suggest you do). The test itself was straight-forward, and considering my experience with transcribing and editing I was able to get through it fairly easily. They informed me immediately upon completion of the test that I had passed and that I was now allowed to move onto the training phase. It was very encouraging to have IMMEDIATE feedback and directions on how to immediately proceed.

Now this whole test experience was another good sign that TranscribeMe has designed their whole system professionally and with considerable planning. They provide you with the valuable, free in-house style guide (which you can use in the future even if you fail the initial exam), they make you feel comfortable during the testing process, and then they give you immediate feedback and directions on how to proceed through to their valuable, interacting training program. In other words, you feel like they are really making an effort to facilitate the process of bringing you into the operation, while at the same time looking out for your need to develop skills and transition most smoothly into the system. The company makes it clear in their overall presence and communications that they value their human capital and are always open to suggestions on ways to improve the operation. This kind of transparency and flexibility are key elements for success in the new virtual global economy.

The training program itself is very informative. It is organized into modules, and you can select “save” on any of the training pages and the system will record where you stopped so you can continue from that point the next time you log on. I personally like this save feature as I believe it is worth taking a day or two to go through the training modules at a comfortable pace, especially considering that even after you pass the training exam you still have to wait a few days for the administrators to clear your account to begin working on jobs. I also suggest simultaneous referring to the style guide as you proceed through the training.

The training starts with a hands-on, interactive module on how to navigate the TranscribeMe system as a transcriber. To give you a sense of the kind and quality of information in the training, here is an excellent introduction video available on the “Transcribe Me? Training Videos” YouTube channel :

Now that I have passed the application stage and have some resources to work through I can take my time to take it all in. As there is a girth of information related to the company and the various aspects related to the operation (ex. the technology, knowledge of the industry, the company culture, etc.) I think it is best to proceed slowly and steadily and to build a strong foundation in order to best utilize the resources available and thus obtain the most benefit in terms of my long-term transcription/editing career goals.

At this point, the resources I have to work on include : the blog posts, the individual company web site pages, the social media profiles (ex. LinkedIn, Facebook, Twitter, etc.) of the key administrators and co-workers, the company’s internal social media platform (a vibrant Facebook-style communication platform hub for all workers in the company), the style guide and training program, and the numerous YouTube videos and articles throughout the web related to the company.

I will thus narrow down my research focus to the TranscribeMe resources for at least the next few days (perhaps weeks) and put off on evaluating new online transcription company web sites, as this will lead to the greatest gain in long-term productivity at this time.

In the next post I will explore my findings as I work through these resources, and discuss some interesting aspects of the new revolutionary technology being developed and used by the TranscribeMe company, and how that technology is aiding in the process of CREATING work opportunities in the new emerging global virtual economy.

“Day 5 : Evaluating Online Transcription Companies”

judge gavel

It has been roughly a week and with a little ambition I have managed to connect with an online transcription company which is feeding me a slow but steady trickle of projects to practice on and make enough income to keep afloat while I utilize some of the many free online resources to build more work and increase my skill level. I have also connected with the wider global online transcription community which is providing some excellent leads and reviews on the numerous online transcription companies and links to their web site and other contact information. While I continue to evaluate the new projects as they appear on the “available jobs” board of the company’s online system, the reality is that many of the jobs tend to be boring and/or above my skills level. Luckily, some of them are adequate and interesting (roughly one per day or two), but I am thinking that it would be ideal to add another online company or two to the mix to increase potential work. In addition, in the current system, once you accept a job you can only work on one at a time. So, for instance, if you take on a transcribing  job which has a 15 hour deadline you will not be able within that time to accept any other projects – for instance, a shorter editing job which you could complete in two hours while you are working on the transcription project. Ideally, you want to be in a situation where you have the most options open, especially considering that the jobs come onto the board and are swooped up by other transcribers rather quickly.

So I begin the process of assessing some of the other online transcription sites throughout the internet. I figure that it will take some time to go through each site (as different sites will have different designs, functionality and amount of content). To save valuable time and effort, it seems that the most efficient way to proceed is to go through the web pages, group and forum posts which have reviews of the various companies which have been written by transcribers who have had experience working for them. The reviews usually contain some valuable information which helps you narrow down which companies are more appropriate for your needs and goals. For instance, some companies specialize in different kinds of transcription (ex. podcast, academic, interview, focus group, etc.). Some companies have a more polished user interface which is highly automated (including the application test) while other are less so (having you submit your application and correspondence via email).

Since I am a big fan of automation and communication I decide to seek out those companies whose system is most automated AND who have a strong web presence (including quality blog) and significant communication resources with the general public, customers and the transcribers who work for the operation. I believe that in the modern digital age these are ESSENTIALS to the progress of any business (especially an online-based one) and the bottom line is that if you work for dysfunctional companies it only ends up limiting you in the grand scheme of things. The operating costs of running a business in the digital age are low enough that skimping on quality is no longer an option. You also lose out on gaining the more quality and positive experience of working with a better organization, and this builds a better resume into the future.

There are numerous transcription-related sites which have compiled very helpful lists (often with reviews) of the plethora of companies out there. Different lists focus on different criteria (ex. lists for : newbie, general/legal/medical transcription, overseas companies, etc.). The following list is a good one to get you started. Just go down the list and click through to the ones which resonate best with you :

List of 30 Stunning Transcription Companies Hiring Now

Since there are many sites which have already listed and reviewed the various transcription companies based on their experience applying and actually working for those companies AND since I am a specifically experience onlined and social media marketing guru-of-sorts, I think it would be most helpful for me to focus on analyzing the web presentation, site functionality and interactivity qualities of some of the companies I have evaluated. I believe that this is most helpful to newbies (and even some veterans) as it doesn’t depend on actually being ACCEPTED into the companies. That is, I am focusing my analysis on the features of these companies which anyone is able to see at the point of arriving at the company’s web site and through the application process (whether or not you actually pass the transcription test and are accepted). In this way, we are looking at the overall operation itself AND focusing on the free content provided by the company to the general public (in addition to merely the prospective transcribers). It’s like when you evaluate a company when you are decided whether or or not to buy shares of its stock. You have to look at the fundamentals. That is, the big picture of how the operation presents itself and operates in both the short and long term senses.

Since I have found that evaluating two or three of the company sites per day is a most ideal workload I will give my analysis of two of these companies in this post and then follow up with two more per future posts as we work through this process. I am adding this regular analysis of the companies because I believe this is an important part of the process of being a transcriptionist for several main reasons. Firstly, companies are constantly coming and going, so it is beneficial to stay on top of changes in the industry. Secondly, the technology is constantly evolving and so new companies are arriving on the scene which are much more functional and thus can more efficiently help you achieve your goals. Thirdly, the good companies often have blogs where they regularly post quality posts packed with information which can be a valuable addition to your overall research effort. We will thus look specifically at some of these posts as we proceed.

Going down the list of 30 companies (above) I started with the Tigerfish company, which was recommended by one of my new contacts in the LinkedIn group. My first impression of their web site was positive. The design is funky and simple. The “about us” page lists the six key people in the company (but without any bio information). They have a blog but it only consists of two posts and those are simply “about the company” type – that is, not geared towards providing information which is valuable to the visitor to the site, ESPECIALLY not the prospective transcriber who is thinking about applying to the company in addition to building their transcription skills and connections. Finally, the employment section link is hard to find (the link is a simple text one and buried way down at the bottom of the main page). When you finally do make it to their employment page they give you a basic rundown of their transcript employment opportunities (focusing on the fact that they are generally overloaded with applications) and then guide you through their rather tedious (compared to the more automated companies) process of downloading their style guide and audio test file and submitting your test via email.

Now, while I am sure that people over Tigerfish are very nice, San Franciscan hipsters who are fun to work with, from my perspective as prospective transcriber they are just not giving me much to chew on. I feel like I have arrived at the site and they have “given me the hand” in the sense of not giving me much of a desire/reason to connect – other than to look at the funky pictures on their Facebook page or the non-interactive info (which doesn’t even have links to the profiles of the key members of the company who are listed on their “about us” page) on their LinkedIn company page.

After evaluating all of the handful of pages of the site I just didn’t feel the love and decided NOT to proceed with the application process. Perhaps if their blog had some informative and regular posts I would at least connect there and/or sign up for an email newletter, but this is just not currently the case. Maybe TigerFish just simply doesn’t put much focus on the online transcriber recruiting effort. Maybe they have more than enough business through their offline operation. For someone like me, however, who is looking to build connections and work with companies who are utilizing the power of the internet to its fullest potential, it is just better to move on to the next company on the list.

*** I hope that anyone reading this post understands that my motive for writing these critiques is purely constructive. I am not taking a “cheap shot” at the above company, but merely providing marketing feedback from a person who has engaged with their web presence based on my own personal goals and needs. Different people will react differently. I also hope that my specific suggestions may be taken as constructive criticism, and that people who evaluate these companies use their own judgement.***

With one evaluation complete for the day I move down the list in search of another. Since I don’t want to spend more of my valuable research time today on another potentially incongruent company AND since the above list only provides one-sentence descriptions of the companies (as opposed to more informative review) I decide to follow up on a lead given to me by a member of the LinkedIn group for the Rev company. A quick Google search pulled up an informative review by someone who actually passed the application process and worked for them :  Rev.Com For Transcribers – A Detailed Review . After reading the review I was motivated to follow through to the company web site to find out more and do an evaluation.

The Rev.com web site is top-notch. It has visually stimulating yet clear and organized layout of information and some snazzy imagery (both static and animated) which is very user-friendly. They give you the lowdown on all the information you need to know and do it in a quick matter (which is very important for busy people online in this modern age, whoe time and general attention span is limited). Their recruitment section for freelancer transcribers is thorough, well automated and presents a very inviting image with raving reviews by current employees (along with their names and faces) to create a very nice feeling of connection. From a marketing perspective, these guys/gals are pros.

By the time you are finished reading the comprehensive yet concise information about their opportunity (ex. pay rate, job perks, testimonials, list of “Fortune 500” companies they do work for, etc.) you are all pumped up to hit that shiny rad “Apply Now” button, strategically positioned smack in the middle of the screen.

The fun is only beginning, however, as you proceed through the well executed application process. They state that the application process requires 60 minutes, but when I hit the rather heavy writing section I decided it would be best to take my time alternating for several hours (or perhaps a whole day) between producing a proper piece of ~6,000 word writing and reading through their other web site pages and blog posts. It is better not to rush through this, as you want to present your skills as best as possible – especially as a newbie trying to enter the field.

While the company’s blog has a decent number of articles, the topics are a bit random and disorganized, and the main blog page itself is not only misleadingly titled “Article Archives” (which likely prevents it from being listed properly in the search engines as a legitimate blog), but also, in my opinion, fails to provide content on issues of MOST importance to its target market :

http://blog.rev.com/articles

For instance, while they have some well-written posts related to the subject of TRANSLATION, such as:

5 Tips for Freelance Translators

They don’t have EVEN ONE section or article directly related to the subject of transcription, out of the 100+ posts up on the main “archived articles” page. This means that all of the freelance transcriptionists who go through the application process and want to read more about the company’s activities related to transcription while they wait (likely several days or more) to receive their email of acceptance or rejection are not able to continue spending some time reading through informative blog posts which will give them a head start in becoming more familiar with the company, its operations, and transcription in general. As one of the fundamentally important elements of online marketing is to keep your market ENGAGED and CONNECTED this seems to be one specific thing that Rev has neglected. I hope they will address this in the future for the benefit of the transcriptionists AND the marketing success of their company.

It ultimately took me a full 24 hours to properly complete the application. It was a bit of hard work to write the essay and transcribe the two audio files, but I was convinced that my performance on both was up to par (especially for the writing component, as I am an experienced and published photojournalist and blogger). I submitted the application and continued trying to find articles on their blog which could keep me busy while I waited for their response.

At the end of the day I had made good progress. I had done a thorough analysis of two prospective online transcription companies (a process which I will continue to incorporate into my research process) and I completed one full application to one which fulfilled my criteria. After submitting the Rev application I spent a few hours researching and blogging and then went to sleep feeling quite confident that my application to Rev would impress them, and that I would likely be granted acceptance into their team of transcriptionists. However, in the worst case scenario that I am NOT accepted there are plenty of other online transcription companies operating now, so it will just be a matter of continuing to find, research, evaluate and apply to others in the future.

Day 1 : Initiation Into the World of Freelance Transcription

connected computer

gateway to a world of opportunity

I struck the jackpot today in response to a nice little ad in the “writing/editing” section of the Craig’s List site of a major U.S. city. The ad read as follows :

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Seeking Work at Home Transcriptionists (Home-based)
Compensation: $x.xx-$x.xx per audio minute

contract job
telecommuting okay

XXXXXXXX, a online only transcription company is seeking work at home general, legal, and medical transcriptionists. You can check out details here: http://www.xxxxxxxxx.com. No resumes please.

We need people who are extremely accurate, fast transcriptionists who are interested in doing regular work online for transcription and editing/reviewing of transcripts. We have a steady stream of transcription projects so there is always work available.

We pay $x.xx-$x.xx per audio minute depending on the quality of the work. We pay weekly via PayPal for all work that you’ve completed. We have a support team to help you out with any questions. We are trying to make it easy for anyone who is interested in transcribing and wants to work flexibly and from home.

So please feel free to apply if you are interested here: http://www.xxxxxxx.com.

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As an online marketing guru of sorts (amongst other things) I found the refreshing thing about this opportunity to be that, as opposed to many of the other ads you regularly encounter on Craig’s List, this company had streamlined the recruiting process so that it was very clear and easy for the prospect to move from the ad directly to their main site, through the well laid out informational pages, to the application page, and finally through the application. By the end of the process I felt confident that I had done everything necessary on my end, and that they had done everything on their end as well.

Their web site is clear and to the point. There is no unnecessary information, which in the modern internet marketing world is the key to success. That is, give people the information they need and guide them clearly through the action process so that they naturally end up performing the desired end action (i.e. converting) which is to the ultimate benefit of both parties.

After completing the application – which involved a short transcription test done right on the site and taking only 30 minutes – I took another hour to go through almost all of the remaining pages of the site. Not being sure as to if, or when, they might respond, I left a few pages to work through over the next day or two.

I did some more of my routine online work and upon rising in the morning there was, to my great surprise and pleasure, an email from one of their support representatives informing me that my application had been accepted. They provided a link to the page where I was to register for access to the online system. It took less than five minutes to register, and I was then in the system browsing through the current available jobs and ready to accept a project at any time.

I decided to proceed cautiously, as I didn’t want to take on a first project which I was not confident about completing properly. Luckily, these standard online database systems allow you to listen to the audio file of a prospective project before you accept, so that you can feel more confident about what will be involved in the work. The system also provides information on the total time (in minutes) of the file, the deadline (number of hours within which to complete the project), along with the pay and information about the type of transcription/edit required (ex. “edit for clarity” vs “verbatim” – with or without time code).

Since I already had some freelance editing work coming in from another company at the time (although only ~ 3-4 files to edit per week) it was not absolutely vital to start work immediately. So I decided to at least take a day or two to listen to the roughly 10 files which were currently available on the system to get a feel for the range of audio content that was on offer.

As the job posts were organized into two separate sections (“transcription jobs” and “editing jobs”) I decided that editing would be less challenging, and I would be more likely to complete the jobs properly (especially since I was already working as an editor). It just so happens that on that night there were no “editing jobs” available on the board. So, I settled for evaluating the several “transcribing jobs” which were up, but each of them were intimidating. They were all similar, and so it seemed like they were batch files from an ongoing project account. Each were roughly thirty minutes long and set in a classroom setting with multiple speaker, often unclear audio and Spanish language mixed in the the English. Any seasoned transcriber will agree that this is a difficult mix.

I decided to pass on those for the time being. Reflecting on it now, that was the first (and one of the most basic) learning experiences I had. That is, the process of judging a prospective project before you decide to accept it. With experience, and getting to know your skills and capabilities better – and developing them – this fundamental assessment process becomes easier. As a result you can pick more appropriate projects which will not overwhelm you, and which you will actually ENJOY work on.

More on this process later. For now, it was time to get some sleep and revel in a good day’s work, and my formal initiation into the transcription world.